Managing inventory can be a major pain point for any business. As you make sales, fulfill orders, and purchase new stock, keeping an accurate count of what you have on hand becomes increasingly tricky.

But fear not - integrating Inventory Panda into your HubSpot CRM makes inventory tracking and management a total breeze!

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In this post, we'll cover everything you need to know about managing your inventory in HubSpot with Inventory Panda, including:

- The benefits of keeping your inventory data in HubSpot

- How Inventory Panda works and integrates directly with HubSpot

- Step-by-step setup and configuration instructions

- Tips for tracking inventory levels during the sales process

- How to create purchase orders and manage receiving inventory

- Best practices for inventory management in HubSpot

- Creative ways to leverage inventory data across your HubSpot CRM

- Troubleshooting common inventory tracking problems

So if you're looking for an easier way to get a bird's eye view of your stock levels and seamlessly manage inventory within your HubSpot workflow, keep reading!

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Why Track Inventory in Your HubSpot CRM?

First things first - why even bother tracking inventory in HubSpot when you likely already have a process that works?

Here are a few key reasons why keeping inventory data in your CRM can be a major win:

- It centralizes your business data in one place. Instead of toggling between separate systems, you have full visibility into inventory directly within your sales and marketing platform.

- You can track stock levels in real-time. As inventory is committed, received, or backordered, HubSpot reflects those changes immediately.

- It enables better reporting and forecasting. With all your data connected in HubSpot, you get powerful reporting to inform your purchasing decisions.

- No more overselling products. HubSpot alerts you when stock runs low or sells out completely.

- It impresses customers. Sales reps can provide quotes with accurate stock check results rather than guessing.

- Integrations enhance functionality. Apps like Inventory Panda extend HubSpot's inventory features.  

- You have confidence in the numbers. HubSpot inventory management leverages live data, so you can trust the reporting.

Bringing inventory management directly into your CRM gives you access to better data and ensures information parity across your organization. Now let's look at how Inventory Panda makes it happen!

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How Inventory Panda Extends HubSpot for Inventory Tracking

Inventory Panda is an inventory management app available in the HubSpot App Marketplace. It integrates directly with your HubSpot CRM to enable robust inventory tracking and reporting.

Here are some of the key features Inventory Panda offers:

- Real-time synchronization with HubSpot. Inventory changes in HubSpot are mirrored instantly in Inventory Panda.

- Comprehensive stock tracking. Detailed information like quantity on hand, incoming stock, and committed stock is captured for each variant.

- Automatic stock alerts. Get notified when inventory reaches your reorder point or sells out.

- Historical reporting. Look back on the full timeline of your inventory transactions.

- Purchase order management. Easily create POs to replenish stock and track receipts.

- Label printing. Generate pick lists and print labels to support warehouse operations.

- Multiple location support. Track inventory for unlimited warehouses or retail outlets.

- User permissions. Control access to Inventory Panda data with HubSpot's native permission system.

- Intuitive interface. The extension features familiar HubSpot styling for ease of use.

- Dedicated support. Get setup help and ongoing assistance from the Inventory Panda customer success team.

Inventory Panda was purpose-built to leverage the power of HubSpot for enhanced inventory visibility and control. Instead of simply syncing data between platforms, it embeds robust inventory tools directly into your sales and marketing ecosystem.  

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Setting Up Inventory Panda in HubSpot

Ready to get started tracking inventory in HubSpot? Here are step-by-step instructions to configure Inventory Panda.

1. Install Inventory Panda from the HubSpot App Marketplace

Navigate to the Inventory Panda listing in the HubSpot App Marketplace. Click "Get App" and select the Hubl license associated with your HubSpot CRM instance. This will install Inventory Panda and add it to your hub.

2. Connect Inventory Panda to HubSpot

After installation, click on the Inventory Panda tile in HubSpot. You'll be prompted to connect Inventory Panda to your HubSpot CRM. Click Connect, review permissions, and authorize the integration.

3. Map HubSpot Properties

Next, you'll map your HubSpot properties to sync relevant fields into Inventory Panda. This includes details like product name, SKU, cost, and active/inactive status. Follow the recommended mappings or customize based on your properties.

4. Enable Product Sync

Navigate to the Integrations section of Inventory Panda and flip the toggle to sync products from HubSpot. Choose your sync preferences - you can do a one-time historical sync or continuous real-time syncing.

5. Add Warehouses

If storing inventory across multiple locations, add additional warehouses in Inventory Panda and map them to HubSpot deal stages. This enables location-specific inventory tracking.

That's it - Inventory Panda will now track stock levels, sales activity, POs, and more directly within your HubSpot CRM! Let's look at how it enhances your teams' workflow.

Tracking Inventory Through the Sales Process  

One of the biggest benefits of Inventory Panda is that it centralizes inventory data within your existing sales workflows in HubSpot. This enables better visibility and control over stock throughout the deal lifecycle.

Here are some ways Inventory Panda improves inventory management during the sales process:

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Product Creation

When new products are created in HubSpot HubSpot, Inventory Panda automatically syncs the entire product catalog. This provides instant visibility into stock levels if the lead converts into a deal.

Deal Creation

During deal creation, the sales rep can select specific product variants and quantities to add to quotes. Inventory Panda automatically decreases the "Total Quantity" available as the quoted quantity gets added.

You can also configure when the inventory is reduced.

Deal Syncing

As deal details like products, quantities, and statuses update in HubSpot, Inventory Panda stays in lockstep. The committed inventory gets deducted in real-time.

Purchase Orders

When stock starts running low, sales reps can create POs right from within Inventory Panda to replenish inventory. No jumping between systems!

Reporting

Rich real-time reporting provides a snapshot of stock levels, turnover, velocity, days of supply, and other key inventory metrics.

With Inventory Panda's tight CRM integration, your team gains full visibility into inventory health at every point in the pipeline. Next let's look at managing inbound inventory.

Managing Inbound Inventory & Purchase Orders

Keeping tabs on incoming inventory is just as crucial as tracking outbound sales. Inventory Panda helps you easily manage purchase orders and receipts right within HubSpot.

Here are some tips for managing inbound stock:

Automate PO Creation

To save time, you can configure rules to automatically generate POs when stock falls below target levels. No more stockouts!

Use Multiple Suppliers

Keep supplier details like cost, lead time, SKUs, and MOQs all in one place. Easily reorder from preferred vendors.

Generate PO Documents

Print PO forms complete with supplier details, SKUs, and quantities for your record keeping needs.

Forecast Inbound Stock

Know what's coming down the pipeline. Expected arrivals from open POs get reflected in projected inventory totals.

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With robust PO creation and management tools, Inventory Panda takes the guesswork out of replenishing your products.

Inventory Best Practices for HubSpot

Now that you've got Inventory Panda up and running, let's look at some inventory management best practices to employ in HubSpot:

Classify Products in HubSpot

Use HubSpot's standard vs. non-inventory product types to classify which items you track stock for. This avoids clutter.

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Make Inventory Data Visible

Display key inventory widgets right on your HubSpot dashboard for real-time visibility.

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Monitor Stock Velocity

Identify fast and slow-moving items. Phase out stagnant products and increase stock of hot sellers.

Schedule Audits

Perform periodic cycle counts and audits to ensure your reported quantities match actuals.

Enable Multi-Location Tracking

Track inventory uniquely for each warehouse or store location.

Restrict Access

Limit inventory access and editing privileges with HubSpot's permission settings.

Following inventory management best practices will ensure you have accurate stock data to power day-to-day operations and strategic decisions.

Getting Creative with Inventory in HubSpot

Inventory Panda equips you with robust data to get creative with inventory management across departments:

Sales

- Alert sales reps when popular or high-value items are back in stock

- Set stock level requirements per deal stage  

Marketing

- Promote products with excess inventory with targeted email campaigns

- Show stock count badges on product pages

Service

- Proactively notify customers and provide substitute suggestions for out-of-stock items

- Display real-time stock status on help center pages

Finance

- Compare actual to projected inventory costs based on turn rates

- Assess inventory performance by lifecycle stage

With inventory fully integrated into your CRM, unlimited possibilities open up to leverage the data across your business.

Troubleshooting Inventory Tracking Issues

While Inventory Panda makes inventory tracking in HubSpot smooth sailing 99% of the time, occasional hiccups can surface. Here are some troubleshooting tips:

Inventory Not Syncing

- Confirm the Inventory Panda integration is installed and connected properly in both directions.

- Check for any stalled or failed syncs under the Integration Logs. Retry if needed.

Incorrect Stock Counts

- Audit inventory manually and compare to reported quantities.  

- Ensure overselling is not enabled, allowing backorders.

- Review deducted stock logs for discrepancies.

Performance Lags

- Limit real-time syncing to business hours to reduce server load.

- Add index columns in HubSpot to optimize for inventory tracking.

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Don't hesitate to reach out to the Inventory Panda support team if you encounter any persistent issues not resolved by troubleshooting!

Take Your HubSpot Inventory Tracking to the Next Level with Inventory Panda!

Inventory management is critical, especially as you scale. Inventory Panda makes it easy to get full visibility and control right within HubSpot.

With real-time tracking, automatic syncing, purchase order management, and robust reporting, Inventory Panda transforms HubSpot into an inventory command center.

If you're struggling to track stock accurately, implement effective workflows, and leverage your inventory data, Inventory Panda is the game-changing solution.

Visit the Inventory Panda App Marketplace page to get started with a free 14-day trial - no credit card required! Inventory management in HubSpot has never been easier.

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